Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at The ASSEMBLY Show SOUTH taking place April 4-6, 2023 at the Music City Center in Nashville, TN.
Your exhibit space includes:
***Exhibit spaces do NOT come carpeted or furnished and do not include power. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor which are detailed in the Online Exhibitor Services Manual.***
DISCOUNTED RATE DEADLINE = MARCH 10, 2023Freeman is the official general services contractor for The ASSEMBLY Show SOUTH. FreemanOnline is a simple and easy way for exhibitors to order booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at The ASSEMBLY Show SOUTH.
A PDF version of the exhibitor services manual can be downloaded HERE.
The ASSEMBLY Show SOUTH follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:
Dana Marsoupian, Sr. Event & Operations Manager
firstname.lastname@example.org | 248-719-5416
MOVE-IN DEADLINE = APRIL 4, 2023 @ 5:00 PM
MOVE-OUT DEADLINE = APRIL 7, 2023 @ 5:00 PM
Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
***Direct to dock shipments will be accepted per the following schedule
Exhibit Hall Hours
The exhibit hall will be open during the following times:
Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:
STAFF REGISTRATION DEADLINE = MARCH 3, 2023
CUSTOMER REGISTRATION DEADLINE = MARCH 31, 2023
Each exhibitor receives three (3) complimentary registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary staff registrations. If additional registrations are needed above and beyond your complimentary passes, they may be purchased at a discounted rate.
If you need your complimentary code resent or if you have any questions or need assistance contact Marissa Higgins.
Each exhibitor also receives a customized invitation to extend a FREE registration to customers for The ASSEMBLY Show SOUTH through March 31, 2023. The exhibitor with the most attendees that register using their code will win $2500 in sponsorship dollars towards The ASSEMBLY Show SOUTH in 2024. If you need a copy of the invitation or your custom code please contact Dana Marsoupian at email@example.com.
ADVANCE WAREHOUSE SHIPPING = MARCH 3-27, 2023
DIRECT SHIPPING = APRIL 1-4, 2023
Detailed shipping instructions are included in the 2023 ASSEMBLY Show SOUTH FreemanOnline Exhibitor Service Manual. You can download the PDF version of the manual HERE. Don't forget - your exhibit space fees include ALL onsite drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!
For shipping questions or to confirm delivery of your warehouse shipment, please call Freeman Transportation® at 800-995-3579 or email firstname.lastname@example.org.
DEADLINE = February 13, 2023
As an exhibitor you receive a company listing in The ASSEMBLY Show SOUTH on-site Show Program and mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company profile.
All exhibitors will receive an email with a link to add/update your profile on The ASSEMBLY Show SOUTH interactive floor plan. The profile that is uploaded to the floor plan will be used to create each exhibiting company's directory listing in the Show Program and Mobile App. If you have any questions or need assistance uploading your company profile please contact:
Make your company stand out in the Show Program and Mobile App by upgrading to a Premium Listing.
DISCOUNT DEADLINE = MARCH 3, 2023
How are you capturing and following up with all of the leads collected at your booth?
Maximize your ROI by using ATS Lead Retrieval services.
Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.
Why use event provided Lead Retrieval services?
Username: TASS2023 | Password: 0323
For questions please contact ATS directly at 985-240-5507 or email email@example.com.
PRE-SHOW EMAIL REQUEST DEADLINE = MARCH 15, 2023
POST-SHOW EMAIL REQUEST DEADLINE = JUNE 15, 2023
As an exhibitor, you have the opportunity to send one email directly to event attendees that opted-in to receive third-party communications. Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees.
Pre-show emails can be scheduled to deploy from February 10 - April 4, 2023. Post-show emails can be scheduled to deploy from April 7 - July 5, 2023. All deployment dates are made available on a first-come, first-served basis, so book in advance to secure your preferred deployment date.
Please select the link below for more details and to get started.
Avoid list rental scams.
Attendees have, in the past, been solicited by telemarketers stating they have a event registration lists. These companies are NOT affiliated with us and their offer is a scam. The ASSEMBLY Show does not sell attendee registrant lists.
DEADLINE = FEBRUARY 15, 2023
It is a standard requirement for all exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Music City Center (201 Rep. John Lewis Way South, Nashville, TN 37203, 615-401-1400) shall be named as additional insured. This insurance must be in force during the lease dates of the event, April 1-7, 2023.
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to firstname.lastname@example.org and be sure to include the exhibiting company name and 'The 2023 ASSEMBLY Show South' in your message.
If you do not have coverage, it can easily be secured for only $124 through Rainprotection. Rainprotection Insurance program is valuable for:
There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.
CUSTOMER INVITATION DEADLINE = MARCH 31, 2023
Each exhibitor will be emailed a customized discount code to extend a FREE registration to customers for The ASSEMBLY Show SOUTH if they register before March 31, 2023. The exhibitor with the most attendees that register using their custom code will win $2500 in sponsorship dollars towards The ASSEMBLY Show SOUTH in 2024. If you would like to create a custom invitation simply click on the invitation thumbnail to the right and insert your company name, booth number and customized VIP code.
VIEW SAMPLE INVITE
An email html file has also been created that you can customize for your company.
VIEW SAMPLE EMAIL
If you need help customizing your invitation or you need a different file format please contact Lauren Fowlkes at email@example.com. If you need your custom code resent to you please contact ASMSOUTH@executivevents.com.
Select the Media Download link below to gain access to various online ads as well as The ASSEMBLY Show SOUTH logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The ASSEMBLY Show SOUTH will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.
Media Relations Manager
Increase your exposure at The ASSEMBLY Show SOUTH by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.
DEADLINE FOR DISCOUNTED RATES = MARCH 1, 2023
The ASSEMBLY Show SOUTH has secured a block of discounted hotel rooms available at several hotels conveniently located around the Music City Center to make your trip to Nashville, TN affordable. Discounted rates are available through March 1, 2023 or when the room block sells out, whichever comes first. For best rates at the most popular hotels we encourage you to book your rooms as early as possible.
Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show. For your protection, only book via the online booking links provided on our travel page.
The purpose of The ASSEMBLY Show SOUTH exhibitor bulletins is to keep each exhibitor up-to-date on information regarding their booth space and participation in the show. Please select the link(s) below to view a copy of each published bulletin for the The 2023 ASSEMBLY Show SOUTH.
The ASSEMBLY Show SOUTH event management team is here to help.